Executive Assistant

What we do

Perizer is a creative and strategic digital agency that utilizes data-driven marketing and development strategies to deliver innovative solutions to every client

Why Work Here

Perizer is an organization driven by values, and we are excited about what we do. We’re honest, hardworking, flexible and collaborative. As a team, we bring our diverse backgrounds, beliefs, and experiences together to deliver innovative solutions to our clients. We support and challenge one another, and we have fun while being the best.

About the role

We are looking for an experienced Executive Assistant to join our team and support members of our senior leadership team. You will perform a variety of administrative tasks, including scheduling appointments, compiling or preparing reports, booking travel, planning meetings, managing phones and emails.

For this position, you should be able to use your organizational skills to facilitate the effectiveness of our Executive Team as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills. You will be supporting senior executives and ensuring our day-to-day operations run smoothly.

RESPONSIBILITES

• Manage calendars, including internal and external commitments. Ensure that schedules are followed and respected to optimize schedules & meeting conflicts are proactively resolved.

• Compile data and provide various regular and ad hoc reports to management for review and determination

• Ad hoc projects

• Draft, review, and send communications on behalf of company executive(s)

• Review, research, and/or enter data in various systems to support respective functional areas

• Serves as frontline internal "customer service" for the operational functional areas and various other internal departments to receive, solve and/or escalate inquiries and issues

• Supports administrative functions related to onboarding and offboarding employees

• Prioritize and track inbound communication to assigned executives — including meeting requests, information request, etc.

• Track action items, follow-ups, and tasks on an ongoing basis

• Arrange travel itineraries and coordinate travel arrangements (hotels, car rentals, flights, etc.)

• Prepare and submit expense reports

• Coordinate logistics for meetings and special events, including catering, room reservations, etc. as needed

• Assist with company events and team retreats

• Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues.

• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

QUALIFICATIONS

• 3+ years of experience as a senior administrative assistant or executive administrative assistant.

• In-depth understanding of executive team operations

• Strong skills in Microsoft Office products, including Word, PowerPoint, and Excel

• Ability to manage complex calendars and negotiate scheduling across multiple executives

• Working knowledge of office equipment, like printers and scanners

• Excellent verbal and written communication skills

• Strong organizational and time-management skills

• Attention to detail and problem-solving skills

• Excellent customer service and interpersonal skills

• Strong intuition for exercising discretion and confidentiality

• Expense reconciliation, project management/planning, timekeeping

• Thinks beyond their immediate team and contributes to making Perizer holistically better (active engagement in D&I efforts, culture initiatives, facilitating training, leading roundtables, etc.)

Perizer welcomes and encourages applications from all individuals, without regard to any prohibited ground of discrimination, including from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.